Virtual Conference Instruction

For online participants, To ensure a smooth presentation and avoid common technical pitfalls, follow these essential guidelines.

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Virtual Conference Instruction

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Give more consideration to the following matters

  • ICPIP-HE 2026 is held in the form of a virtual conference using the Zoom Application.
  • Each session consists of 1 host, 1 moderator (for keynote speech) or Session Leaders (for paper presentations), presenters, and attendees.
  • The host is in charge of facilitating the technology used.
  • The moderator or session leader is responsible for coordinating each session and facilitating the question and answer session.
  • All meeting IDs, passwords, and technical meeting schedules are sent to attendees’ emails.
  • Attendees can join the parallel sessions specified by the committee.
  • If an attendee joins before the session begins, he/she must wait until the moderator/session leader opens the session.
  • Participants must activate the video and use the virtual background provided by the committee at: Download Link.
  • Presenters must present their articles in a live presentation.
  • The moderator/session leader will deactivate all attendees’ microphones during the presentation.
  • The presentation duration limit is 7 minutes, followed by a 10-minute Q&A session.
  • During the Q&A session, attendees can ask questions.
  • All attendees must obtain permission from the moderator if they need to leave the session.
  • Attendees are allowed to take a break, but must ensure Zoom remains active and the microphone is muted.
  • You are permitted to join any session of interest using the link provided on the ICPIP-HE 2026 website.
  • Please check if the room has reached its maximum capacity limit.
  • After the presentation, there is a brief Q&A session moderated by the Session Leader.
  • The Session Leader will offer attendees the chance to ask questions and will select which questions to address.
  • Due to time constraints, not all questions may be addressed. However, the Session Leader ensures key points are covered.
  • The committee may mute microphones if needed (Attendees can discuss with authors offline if time runs out).
  • You are not allowed to introduce yourself when joining or leaving a session to avoid disruption.
  1. 10 minutes before: Host starts the session on Zoom.
  2. 2 minutes before: Host starts recording.
  3. 1 minute before: Session Leader opens the session.
  4. At the start: Moderator/Session Leader introduces presenters.
  5. Presentation: Presenters use the *.ppt/*pptx files sent to the committee.
  6. End of session: Session Leader draws conclusions, checks attendance, and the Host ends the session.